文章基本信息

标题：A General Framework for Computer Support of Virtual Meeting
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作者：Aiman Turani
期刊名称：International Journal of Computer and Information Technology
印刷版ISSN：2279-0764
出版年度：2016
卷号：5
期号：2
页码：247-251
出版社：International Journal of Computer and Information Technology
摘要：It is a common scene in today’s work setting that occupational groups and teams meet and collaborate in reaching common goals. Brainstorming new ideas, exchanging creative thoughts, discussing labor’s division, searching for a proper solution, and sharing valuable knowledge are examples of desirable outputs of successful group meetings. Conducting a successful meeting is not a trivial task. A successful meeting requires a careful planning. What is the objective of the meeting, which agenda items should be included, when and where it should be carried out, etc? These questions are samples of questions that need answers when planning any occupational group meeting. Virtual meetings are expanding rapidly due to the substantial advances in telecommunication tools and systems. They represent a more flexible option over traditional face-to-face meetings for various reasons, such as, better scheduling options, less traveling cost, and minimum physical space. Nevertheless, virtual meetings are difficult to handle. In virtual meetings, it is easier to deviate from meeting’s goal and to lose control over participants during the process. Although there are many Meeting Management Systems around, they either lack of an inclusive support to virtual meetings or not easy to use. There are many design’s issues that need to be taken into consideration when developing an effective Meeting Management System. Firstly, it should enable meeting managers to plan and conduct their meetings in a structured and simplified manner. Managers should be able to plan their meetings according to stated goals and specific agenda. In addition, it should support meeting’s workflow by providing the appropriate collaboration tools in each step. Finally, it should manage, support, and track action items that are generated out of these meetings effectively. In this paper we have proposed a general framework for Computer Support of Virtual Meetings that has addressed the above designs’ issues. The proposed framework is composed of several layers where each layer contains various components. We have developed LetsMeet, a Meeting Management System prototype, that is derived from the proposed framework. LetsMeet primary objective is to support, manage, and track teams’ collaboration in an inclusive, simple, and effective way.
关键词：Group meeting management system; Meeting agenda; Action items; Team Collaboration; Virtual Meeting